myPoolFlow vs Pool Brain
Enterprise-oriented pool software — guided workflows, alerts, route profit, and deep automation for larger fleets.
Last reviewed: · Pool Brain website
Where myPoolFlow tends to win
- Simpler to adopt for small and mid-size teams
- Full web + mobile parity with modern Stripe billing built in
- Warehouse inventory with vendors and purchase orders
- Work orders with Stripe deposits at approval
- Built-in team chat
- Transparent self-serve pricing tiers on mypoolflow.com/pricing
- Built by an operator running a real pool route
Where Pool Brain tends to win
- Guided workflows that block skipped steps
- Custom alerts (chemistry, flow, leaks, time, cost, and more)
- Filter and salt-cell clean auto-scheduling
- Technician pay calculations for payroll
- Technician scorecards and satisfaction tracking
- Automatic chemical dosing recommendations from readings
- QuickBooks two-way sync
Who is Pool Brain best for? Larger pool companies (often 10+ trucks) that want heavy workflow enforcement, technician scorecards, filter-clean automation, and built-in payroll-style tech pay calculations.
Field operations
| Capability | myPoolFlow | Pool Brain |
|---|---|---|
Weekly routes & planner Drag-and-drop scheduling and optimization | Yes | Yes |
Separate jobs vs route stops Treat one-time work differently from recurring service | Yes | Yes |
Guided / enforced workflows Tasks cannot be skipped before finishing a stop myPoolFlow supports per-pool visit requirements and stop checklists; Pool Brain emphasizes strict guided workflows. | Partial | Yes |
Offline field use Work without signal; sync when connected | Yes | Yes |
Auto chemical dosing from readings Recommend dosages when tech enters test results myPoolFlow logs chemistry and supports company chemical pricing; automatic dosing UI is a Pool Brain highlight. | Partial | Yes |
Filter / salt-cell clean auto-scheduling Auto-create jobs on your chosen interval | No | Yes |
Billing & payments
| Capability | myPoolFlow | Pool Brain |
|---|---|---|
Built-in invoicing & payments Bill in-app without a separate processor UI | Yes | Yes |
Automatic monthly billing Create, charge, and email invoices on a schedule | Yes | Yes |
Multiple billing models per client Flat, per visit, arrears/advance options | Yes | Yes |
QuickBooks sync Two-way customer, invoice, and payment sync | No | Yes |
Work orders & jobs
| Capability | myPoolFlow | Pool Brain |
|---|---|---|
Quotes with photos → approved job Customer tap-to-approve from the field or web | Yes | Yes |
Stripe deposit at approval Collect deposit when customer approves online | Yes | Partial |
Inventory
| Capability | myPoolFlow | Pool Brain |
|---|---|---|
Warehouse + truck stock & POs Purchasing, vendors, ledger, auto-deduct Pool Brain tracks chemical use and cost; myPoolFlow adds operational inventory with POs and warehouses. | Yes | Partial |
Reporting
| Capability | myPoolFlow | Pool Brain |
|---|---|---|
Route / account profit See which accounts make or lose money | Yes | Yes |
Technician scorecards Satisfaction, stats, chem spend, alert trends | No | Yes |
Technician pay calculations Payroll-ready pay by property, body of water, job type | No | Yes |
Customer experience
| Capability | myPoolFlow | Pool Brain |
|---|---|---|
Proof-of-service emails Automatic report when a route stop completes | Yes | Yes |
Customer portal View past jobs and route stops on demand | Partial | Yes |
Platform
| Capability | myPoolFlow | Pool Brain |
|---|---|---|
Full web back office Office staff run the company from a browser | Yes | Yes |
In-app team chat Internal staff messaging | Yes | No |
Try myPoolFlow on your own route
Your first 15 pools are free — no card required. Same complete feature set on web, iOS, and Android.